Meeting Cost Calculator
See the real dollar cost of every meeting. Enter attendees, salary, and duration to calculate instantly.
How the Meeting Cost Calculator Works
This free meeting cost calculator estimates the real dollar cost of any meeting based on the number of attendees, their average annual salary, and the meeting duration. The formula is simple: Attendees × (Annual Salary ÷ 2,080) × Duration in Hours. The 2,080 figure represents the standard number of working hours in a year (40 hours per week × 52 weeks).
Why track meeting costs? Meetings are the largest hidden expense in most organizations. A one-hour meeting with 8 people earning $85K costs over $325 — and if it happens weekly, that adds up to nearly $17,000 per year. Making these costs visible helps teams make better decisions about when to meet, who to invite, and how long to run.
Recurring costs add up fast. Use the frequency selector to see how daily standups, weekly syncs, and monthly all-hands compound over weeks, months, and a full year. The results can be eye-opening.
Want to go beyond estimation? Fill the Timesheet connects to your Google Calendar, Microsoft Teams, Zoom, and Jira to automatically generate timesheets from real events — so you can see exactly where your time and money go.
Frequently Asked Questions
How do you calculate the cost of a meeting?
Multiply the number of attendees by each person's hourly rate and by the meeting duration in hours. The hourly rate is derived from the average annual salary divided by 2,080 (40 hours/week times 52 weeks). For example, 5 attendees earning $75,000/year in a 1-hour meeting costs roughly $180.
How much does a one-hour meeting with 8 people cost?
It depends on average salary. At $85,000/year the hourly rate is about $40.87/hour, so a one-hour meeting with 8 people costs approximately $327. At $100,000/year the same meeting costs about $385. The calculator lets you adjust salary to match your team.
Why should I track meeting costs?
Meetings are the largest hidden expense in most organizations. Making their dollar cost visible helps teams decide whether a meeting is necessary, who really needs to attend, and how long it should run. Companies that track meeting costs often reduce unnecessary meetings by 20-30%, freeing up time for focused work.
How do recurring meeting costs add up?
Recurring meetings compound quickly. A weekly one-hour sync with 8 people at $85K/year costs about $327 per session, $1,415/month, and nearly $17,000/year. A daily 15-minute standup with 4 people at $80K costs over $5,000/year. Use the frequency selector to see weekly, monthly, and annual totals.
See exactly where your time goes
Go beyond estimates. Pull real meeting data from your Google Calendar, Teams, and Zoom to see the true cost of your meetings.
No credit card required. Free forever plan available.